SETUF Charter

Table of Contents
Article I	Name of the Organization
Article II	Purpose / Goals / Means
Article III	Membership
Article IV	SETUF Officers
Article V	SETUF Steering Committee
Article VI	Subcommittees
Article VII	Task Forces
Article VIII	Elections / Office
Article IX	Meetings
Article X	Amendments

ARTICLE I

Name of the Organization

The organization will be called the Structural Engineering Technical User Forum, hereafter referred to as "SETUF."

ARTICLE II

Purpose

The SETUF is a group of Intergraph users joined by the similar interests of applying the Intergraph System to the field of Structural Engineering, Design, and Drafting.

Goals

To act as a forum for the exchange of information between SETUF members.

To provide information to Intergraph concerning the present and future application needs and interests of SETUF members.

Means

The SETUF may adopt the necessary rules and procedures to achieve its goals by majority vote of the members present. Any rules passed at a SETUF meeting shall be distributed to the SETUF members-at-large in published form.

ARTICLE III

Membership

Attendance at the SETUF is open to any P2C2 member. Membership voting rights within the SETUF are limited to those P2C2 members that are users of an Intergraph structural product. There is no cost associated with membership in the SETUF.

ARTICLE IV

SETUF Officers

The SETUF will be governed by a Chairperson, Vice Chairperson, Secretary/Treasurer, and Past Chairperson who will serve as executive officers. Elections will be held annually at the P2C2 Conference.

SETUF Officer's Duties

The Chairperson is the Chief Executive Officer of SETUF. The Chairperson's duties shall include:

Responsibility for, and residing at, meetings of the SETUF.

Act as liaison between SETUF and other organizations.

Have general supervision over all SETUF affairs.

Plan and organize the meetings of the SETUF, and communicate these plans to SETUF members.

Be in contact with Intergraph's representatives involved in Structural products and solicit input from them at the meetings of the SETUF.

The Vice Chairperson shall:

At the request of the Chairperson, or in the Chairperson's absence, perform all the duties of the Chairperson.

Work with the Chairperson to accomplish the needs of the SETUF.

Succeed the office of Chairperson if the Chairperson is unable to continue as Chairperson, of if the Chairperson resigns.

Maintain a current list of all the members and member organizations.

The Secretary/Treasurer shall:

Keep the minutes of the SETUF.

Cause the meeting minutes and other related information to be distributed to the SETUF members and other pertinent organizations.

Maintain SETUF funds and prepare invoices for submission to the P2C2.

The Past Chairperson shall:

Advise and assist the current Chairperson to ensure an orderly continuation of SETUF activities.

Chair the nominating committee for the selection of new officers.

ARTICLE V

SETUF Steering Committee

The Steering Committee of the SETUF shall consist of the following:

SETUF Chairperson, Vice Chairperson, Past Chairperson, and Secretary/Treasurer.

Chairpersons and Vice Chairpersons from each Sub-Committee and Task Force

At-large members as approved by the Executive Officers.

SETUF Steering Committee Duties

The SETUF Steering Committee shall be responsible for:

Coordinating actions on issues that affect more than one Sub-Committee or Task Force.

Advising Intergraph on the need for and content of new Structural software products.

Advising Intergraph on issues such as changes to Intergraph products and databases that affect the SETUF user community, but are not a part of the structural software packages.

Adopting additional rules as may be required for the operation of the individual Sub-Committees or Task Forces.

Representing the SETUF user community as a whole. Steering Committee members will not use the Steering Committee as a vehicle for promoting the individual needs of their company above those of the user community. Any Steering Committee member who uses the Steering Committee in such a manner can be asked to resign their position on the Steering Committee.

ARTICLE VI

Sub-Committees

SETUF Sub-Committees shall be established by the SETUF Steering Committee as required along the lines of product functionality. SETUF Committee membership is open to any SETUF member.

Sub-Committee Duties

Individual Sub-Committees shall be established for each Structural Engineering functional area. Their purpose shall be to provide the SETUF Steering Committee with input so that the SETUF can make recommendations to Intergraph to influence and prioritize development activities and enhancements of the individual products. The Sub-Committees will also address new software enhancements to existing products.

These Sub-Committees:

Shall work closely with each Intergraph software development group to establish useful software enhancements and improvements.

Shall regularly and actively seek suggestions from the SETUF membership-at-large.

May seek the advice of other leading figures in the CADD industry, Structural Engineering profession, and members of academic institutions, as required.

Shall communicate their activities in a comprehensive format to the SETUF membership through both direct contact (at conferences) and periodic distributions (P2C2 Newsletter). A summary of each meeting of the Sub Committee shall be published in such a manner as to be widely available to the SETUF membership-at-large.

These Sub-Committee's activities will not eliminate the established customer avenues for support, trouble reporting, or recommendations regarding structural software products.

Sub-Committee Officers

Sub-Committee officers shall be a Chairperson and Vice-Chairperson for each Sub-Committee. They shall be elected by the SETUF at the Spring P2C2 Conference.

Effectiveness in technical committees is a function of the expertise of the individual members. Accordingly, SETUF Sub-Committee offices are held on an individual basis. The maximum number of Sub-committee offices that may be held by individuals from the same company shall be established by the SETUF Steering Committee. Sub-committee officers shall be elected as in Article VIII below.

ARTICLE VII

Task Forces

Task Forces shall be established by the SETUF Steering Committee as required, to address conceptual design needs of the user community that are not currently met by the existing Intergraph Structural products. Membership on these Task Forces shall be open to any SETUF member.

Task Force Duties

Sub-Task Forces shall be established for each new Structural Engineering related product need that is not presently addressed by an existing Intergraph product and/or Sub-Committee. Their purpose shall be to provide the SETUF Steering Committee with a technical specification of user requirements that the SETUF can transmit to Intergraph in order that Intergraph may make the following decisions:

To incorporate this new product need into an existing Intergraph product

To develop a new Intergraph product to address this new product need

To NOT address this new product need in an existing or new product.

In the first two preceding options, the Task Force:

Shall work closely with each Intergraph software development group to define user requirements and/or to establish useful software products to incorporate these new requirements. All enhancements or improvements to existing software should be coordinated with the appropriate Sub-Committee.

Shall regularly and actively seek suggestions from the SETUF membership-at-large.

May seek the advice of other leading figures in the CADD industry, Structural Engineering profession, and members of academic institutions, as required.

Shall communicate their activities in a comprehensive format to the SETUF membership through both direct contact (at conferences) and periodic distributions (P2C2 Newsletter). A summary of each meeting of each Task Force shall be publicized in such a manner as to be widely available to the SETUF membership-at-large.

In all preceding options, when it has been determined by the SETUF Steering Committee that the new Structural Engineering product need has been satisfactorily incorporated into either an existing product or a new product, or it has been agreed that the product need will not be supported by Intergraph software, the Task Force will be disbanded

The life of a Task Force, from its inception, is purposely intended to be temporary and is only intended to act as a mechanism for new product area to define their needs, formulated their user specifications, and submit them in an orderly fashion for Intergraph's consideration through the SETUF.

ARTICLE VIII

Members Interested in Serving

Members of the SETUF may indicate their interest in serving as SETUF or Sub-Committee Officers by writing to the Chairperson of the SETUF. This may be by letter or on a form provided by SETUF for this purpose.

Term of Office

One half of the SETUF and Sub-Committee officers shall be elected each twelve (12) months for a two (2) year term. Elections shall be held annually at the Fall P2C2 Conference.

Nominating Committee

All letters of interest shall be referred to a Nominating Committee which shall be appointed by the SETUF Executive Officers and shall be chaired by the Past Chairperson. This committee shall review the qualifications of all interested applicants and shall recommend a slate of officers which shall automatically be placed in nomination and presented at the Fall P2C2 elections.

Evaluation Criteria

The following criteria shall be considered when evaluating individuals for nominations for officers:

Professional experience.

Knowledge of existing Structural Engineering software packages.

Ability (time & money) to travel to Steering Committee meetings.

Agreement with the rules governing Steering Committee activities.

After the above criteria has been considered and has been satisfied, considerations shall then be given to selecting members from a wide cross-section of the profession (i.e. large and small firms; consultants and in-house professionals; types of projects encountered; etc.)

Election of Officers

The SETUF Chairperson, Vice Chairperson, and Secretary/Treasurer shall be elected by the SETUF steering committee. SETUF Sub-Committee and Task Force Chairpersons and Vice-Chairpersons will be elected by the SETUF membership.

Termination of Office

Lack of attendance at committee meetings for two (2) consecutive meetings in a twelve (12) month period shall be cause for removal from office.

After an individual's term of office has ended, the individual shall become an Associate Member of the SETUF Steering Committee or Sub-Committee as appropriate for one (1) year. Associate Members shall receive all Committee minutes and be consulted by phone as necessary.

Temporary Filling of New or Vacant Offices

When a new office is created by action of the SETUF Steering Committee or becomes vacant through resignation, the SETUF Executive Offices shall appoint an individual to temporarily fill the office until the next Fall P2C2 elections.

ARTICLE IX

Meetings

General Membership and Steering Committee meetings are scheduled twice a year and additional steering committee meetings as called by the SETUF executive officers.

ARTICLE X

Amendments

Recommendations for Amendments to the charter may be made upon a motion from the floor and subsequent approval of two-thirds of the membership present.

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